Your future position: Project Management Coordinator
Choose your location: Naperville, IL
Why you should join our team! Why Baxter & Woodman?
At Baxter & Woodman, both seasoned professionals and recent graduates find more than a job; they uncover a long-lasting, fulfilling career with a distinguished leader in technology and innovation. Our work environment is extraordinary and being honored as one of the 2026 Zweig Best Firms to Work For exemplifies our appreciation and respect for our dedicated staff.
About the role, Your Impact
The Project Management Coordinator is responsible for maintaining the organization’s Project Management system and ensuring the accuracy, completeness, and timeliness of project data. This role supports Project Managers by monitoring project status, analyzing reports, identifying risks or issues, and following up to ensure required actions and data corrections are completed. The Project Management Coordinator plays a key role in improving project visibility, accountability, and overall project performance.
What your day will look like:
Maintain and manage the Project Management system, ensuring project records are accurate, current, and complete
Perform regular data verification and quality checks to ensure consistency across projects
Support system improvements, standardization, and best practices for project data entry and reporting
Pull and prepare regular and ad hoc project reports related to schedule, financials, scope, and client status
Analyze project data to identify trends, risks, inconsistencies, and potential issues
Validate project information related to budgets, forecasts, timelines, and deliverables
Review project status and performance metrics to identify problem areas or projects at risk
Communicate findings to Project Managers, clearly outlining:
Identified project or client issues
Data gaps or inaccuracies
Required follow-up actions or information needed
Track resolution of issues and follow up to ensure corrective actions are completed
Serve as a liaison between Project Managers, Finance, and management regarding project data and reporting
Provide guidance and support to Project Managers on project documentation, system usage, and reporting expectations
Assist with standardizing project tracking processes and documentation
Education/License Requirements
Bachelor’s degree in Accounting or Project Management
Must-haves, what you will bring
1+ years of experience in a project management role, ideally within environments such construction or engineering.
Experience working with Project Management systems or ERP platforms
Prior experience supporting project-based teams or environments
Strong analytical skills with attention to detail and data accuracy
Ability to analyze and report on project and financial data
Excellent communication and professional follow-up with managers
Strong organization, time management, and problem-solving abilities
Proficient in Microsoft Excel and Microsoft Office Suite
Continuous improvement mindset
Preferred Qualifications
Project Management certification (PMP or similar)
Compensation: The pay range for this role is $58,000 - $70,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, and certifications.
You matter! Our outstanding benefits - At our organization, we prioritize the holistic well-being of our employees through a comprehensive range of benefits. This commitment is evident in our healthcare offerings, including medical, dental, and vision plans, alongside an Employee Assistance Program and dedicated benefit advisors for personalized support. Financial well-being is enhanced through our financial planning program, life and disability insurance, tax savings plans, and coverage for accidents, and cancer. Balancing work and life, we provide generous paid time off, paid holidays, parental leave, and flexible work arrangements, including the option to work from home on half Fridays and varied schedules. Additionally, we lead the industry by offering 401k plans, supported by expert financial advisors, and an Employee Stock Ownership program, ensuring our employees are not just part of a workplace but a thriving, supportive community dedicated to their well-being, financial security, and happiness.
Baxter & Woodman is an equal opportunity - Vet/Disability employer
...healthcare tech. Your role: Responsible for the sustainment of an inherited design, realization, and testing of a medical system, subsystem, and component; understands and communicates consequences of sustainment activities on an existing design architecture....
...A career at Whole Foods Market is more than just the work you do- it's about your personal growth and creating meaningful change. Our... ...set the standards of excellence and revolutionize the grocery industry. Performs duties relating to the cutting, preparation, display...
...humanitarian network? Join usWhere your Career is a Force for Good! We provide Paid-Training no prior medical experience required! Phlebotomy experience preferred. Joining The American Red Cross is like nothing else its as much something you feel as something you...
Job Responsibilities: On a daily basis the temp will perform mail runs, sort mail, process FedEx and DHL shipping, provide customer service at window, complete paper delivery, scan documents, and use envelope opener machine. They will be working with/on copiers, ...
...Job Responsibilities: Develop and execute content strategy to ensure relevant, contextual, and user-focused content across digital channels. Collaborate with UX Designers, Product teams, and stakeholders to deliver clear and consistent messaging aligned with business...