Job Description

Job Description and Duties

The Information Technology (IT) Associate works as a Project Coordinator in the Enterprise Project Management Section (EPMS), part of the Project Management Office (PMO). The PMO is a customer-focused team that helps our partners successfully complete a wide range of IT projects that support the Department of FISCal (FI$Cal) goals. By using strong project management methods, tools, and best practices, the PMO delivers FI$Cal system releases along with new IT products, services, and systems. The EPMS oversees project management, process improvements, and governance activities.

The incumbent is responsible for assisting in the planning, executing, monitoring and controlling of all activities for the assigned projects which include implementation of new IT products, services and systems and new releases of the FI$Cal system. The duties for this position are focused in the IT Project Management domain, however, work may be assigned in the other domains as needed.

You will find additional information about the job in the .

Working Conditions

At FI$Cal, we currently offer a remote-centered position with the flexibility of telework up to three days per week. In-office attendance is mandatory on designated days and is subject to change. Our office is located at 2000 Evergreen Street, Sacramento, CA. Candidates residing outside of California are welcome to interview, but proof of California residency is required before appointment. Please note, relocation and commute expenses are the responsibility of the employee. 

This position requires prolonged sitting in an office-setting environment with the use of a personal computer. Employees must demonstrate a commitment to maintain a working environment free from discrimination and sexual harassment. All staff must maintain regular, consistent, predictable attendance, maintain good working habits and adhere to all policies and procedures. 

Applicants must be authorized to work in the US at all times during their employment with the Department of FISCal. 

The Department of FISCal  does not : 

• Sponsor visas 
• Utilize E-Verify for employment authorization/certification purposes 
• Participate in the STEM OPT extension program  

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

• The incumbent will use tact and interpersonal skills to develop constructive and cooperative working relationships with others, e.g., stakeholders, customers, management, peers, etc., to facilitate communication to improve the work environment and increase productivity. 
• The incumbent provides back-up, as necessary, to ensure continuity of departmental activities.  

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience working as a member of Project Management Implementation team
• Possess a degree along with project management training, or 2 years of project management experience
• Experience in developing procedures, policies, and reports.
• Knowledge and experience with major IT methodologies.
• Experience managing project risks and issues.
• Experience managing multiple/concurrent tasks and assignments.
• Knowledge and experience with SharePoint, ServiceNow and other critical Project Management tools.
• Possess great communication and collaborative skills.
• Possess Executive level presentation skills.
• Experience in general audit process management.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Our office has free, gated parking, and convenient electric vehicle charging stations available.

Statement of Qualifications

A Statement of Qualifications (SOQ) is required and must be submitted with your application. The SOQ serves as a documentation of each candidate’s ability to present information clearly and concisely in writing. 

When completing the SOQ, you  must title the page “Statement of Qualifications” and list the question, providing your answer below. When completing the SOQ please explain your answers thoroughly, including all relevant experience, education and training. The SOQ  must be typed in 12-point Arial font and be no more than 1 page in length with correct grammar use, punctuation and spelling. Your SOQ  must  address the following: 

You are the Project Coordinator in a busy Project Management Office (PMO) and you are supporting audit assignments impacting three different Branch Offices, all of whom need a critical status report completed by 3:00 PM today. Two of these offices mark their requests as 'urgent,' but you only have two hours of work time left. Please describe exactly how you determine what to tackle first, and how do you handle communicating with the affected managers?

Please attach your SOQ to your application. Applications received without the SOQ or that do not follow these instructions will not be considered.

Note: Resumes, letters, and other materials will not be evaluated or considered as responses to the Statement of Qualifications.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required and must be submitted with your application. Please see instructions below.

Job Tags

Permanent employment, Full time, Work at office, Remote work, Relocation, Visa sponsorship, 3 days per week

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