Job Description

# Executive Operations Associate (COO Office)

**Location:** Remote (6–10 AM PST overlap required)

**Type:** Full-time (Contract)

**Compensation:** Up to $3,200/month

## About the Role

This is a **high-ownership operations role** working directly with the COO. You will act as a central execution partner—driving projects, managing cross-functional coordination, and ensuring nothing falls through the cracks.

This is not a traditional assistant role. You will operate across **strategy and execution**, helping scale operations, improve systems, and support key business decisions.

## Key Responsibilities

### 1\. Operations & Execution

* Drive day-to-day execution across multiple projects
* Track tasks, deadlines, and ensure accountability across teams
* Identify bottlenecks and resolve blockers quickly

### 2\. Project Management

* Build and manage centralized project tracking systems
* Coordinate cross-functional teams (operations, supply chain, finance)
* Provide weekly status updates and progress reports

### 3\. Financial & Data Analysis

* Track KPIs and maintain dashboards
* Support financial analysis (P&L, unit economics, margins)
* Identify trends, issues, and opportunities through data

### 4\. Process & Systems Building

* Create scalable systems and workflows
* Automate repetitive tasks where possible
* Improve operational efficiency across teams

### 5\. Operational Coordination

* Support vendor coordination and follow-ups
* Assist in logistics, procurement, and supply chain processes
* Prepare summaries, reports, and action plans for leadership

## What We’re Looking For

### Experience

* 3–7+ years in operations, business operations, consulting, or similar roles
* Experience managing cross-functional projects
* Background in fast-paced or high-growth environments preferred

### Skills

* Strong problem-solving and execution ability
* Solid understanding of business metrics (KPIs, margins, unit economics)
* Advanced Excel / Google Sheets skills
* Experience with project management tools (Notion, Asana, ClickUp, etc.)
* Clear and concise communication

### Mindset

* High ownership and accountability
* Ability to manage multiple priorities under pressure
* Comfortable working with ambiguity
* Proactive and detail-oriented

## Why Join

* Work directly with senior leadership (COO)
* High-impact role with real ownership
* Exposure to operations, strategy, and business decision-making
* Fast-paced environment with strong growth opportunities

## Working Hours

* Mandatory overlap: **6–10 AM PST**
* Flexible beyond that based on workload

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