Job Description

Executive NUtrition Assistant remote

 
Key Responsibilities:

Outreach & Engagement Management

Manage a high-volume, ever-changing calendar, including speaking engagements, internal meetings, donor calls, and travel
Prioritize scheduling requests and resolve conflicts with sound judgment and clear communication
Coordinate all logistics for speaking engagements (virtual and in-person), including speaker agreements, book sales and signings, continuing medical education inquiries, audio/visual requirements, and
other paperwork
Ensure  websites are updated with new speaking events as confirmed
Coordinate and schedule media and interview requests
Coordinate travel reimbursements and honorarium donation invoicing related to speaking events, including working with Executive Vice President, Operations to track outstanding requests and payments
Administrative & Operational Support

Assist with webinar presentation and engagement
Coordinate and send monthly thank you and birthday cards to donors from the President
Coordinate and send staff birthday and work anniversary recognitions
Support special projects and organizational initiatives as needed
Qualifications:

3-6+ years of experience supporting a senior executive, preferably in a nonprofit or media environment
Excellent written and spoken communication skills
Exceptional calendar management skills, particularly for a public-facing speaker
High level of discretion and professionalism
Proven ability to manage multiple priorities and adapt to changes
Detail-oriented with strong personal organizational systems
Proficiency with Google Workspace, Microsoft Office, Asana, and scheduling platforms
Ability to work effectively in a fully remote environment
Benefits:

Fully remote workplace
Health insurance
Life insurance
Unlimited PTO
Optional participation in 401(k) after 12 months of employment
Salary Range: $45,000 – $80,000

Location: Remote

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