Executive Assistant Job at Talent Voyager, Austin, TX

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  • Talent Voyager
  • Austin, TX

Job Description

We are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant to the CEO . This role goes beyond traditional administrative support — it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment.

The ideal candidate is highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion.

Key Responsibilities

  • Act as the primary point of coordination between the CEO and internal/external stakeholders
  • Manage complex calendars across multiple time zones and resolve scheduling conflicts
  • Own inbox management, prioritization, and drafting communications on behalf of the CEO
  • Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed
  • Plan and manage travel logistics, including last-minute changes
  • Support execution of special projects and operational initiatives
  • Prepare reports, presentations, and internal communications
  • Maintain confidentiality across all executive and business matters
  • Proactively identify gaps, inefficiencies, and areas for improvement

Requirements

What We’re Looking For

  • 3+ years of experience as an Executive Assistant or similar role supporting senior leadership
  • Strong organizational and multitasking abilities in fast-paced environments
  • Excellent written and verbal communication skills in English
  • High level of discretion and professionalism
  • Ability to work independently and make decisions with limited guidance
  • Strong problem-solving mindset and ownership attitude
  • Comfortable working across time zones and adapting to changing priorities
  • Tech-savvy with the ability to quickly learn new tools and systems

Tools & Systems

  • Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
  • Project management tools (e.g., Asana, ClickUp, Trello, Monday)
  • Communication tools (Slack, Zoom, Teams)

Job Tags

Permanent employment, Full time, Work from home, Monday to Friday

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